25 Best Productivity Apps to Help You Get Stuff Done in 2024

In today’s digital world, there are hundreds of apps that claim to make you more productive. But with so many options, it can be overwhelming to know which ones to choose.

That’s why I’ve put together this list of the 25 best productivity apps based on usefulness, features, and value. These apps can help you organize your tasks, manage your time, collaborate with others, and simply get more done each day.

Best Productivity Apps Summary

  1. Todoist: A task management app that helps you organize and prioritize your tasks.
  2. Trello: A project management tool that uses boards, lists, and cards to organize tasks and collaborate with team members.
  3. Evernote: A note-taking app that allows you to capture, organize, and share notes, images, and web pages.
  4. RescueTime: A time management app that tracks your digital activities and provides insights into how you spend your time.
  5. Focus To-Do: A task management app that combines a to-do list with the Pomodoro Technique to help you stay focused and productive.
  6. Forest: An app that helps you stay focused by planting virtual trees while you work, which grow as you stay focused.
  7. Google Calendar: A calendar app by Google that helps you schedule events, set reminders, and share your calendar with others.
  8. Calendly: A scheduling tool that simplifies the process of setting up meetings and appointments.
  9. Asana: A project management app that helps teams plan, organize, and track work.
  10. Microsoft To Do: A task management app by Microsoft that helps you create to-do lists and set reminders.
  11. Pocket: An app that allows you to save articles, videos, and web pages to read or watch later.
  12. Otter.ai: A transcription app that converts spoken words into written text.
  13. Dropbox: A cloud storage service that lets you store and share files, photos, and documents.
  14. Grammarly: A writing assistant that checks your text for grammar, spelling, and punctuation errors.
  15. Freedom: An app that blocks distracting websites and apps to help you stay focused.
  16. Microsoft OneNote: A note-taking app by Microsoft that helps you capture, organize, and share notes, images, and web pages.
  17. TickTick: A task management app that helps you create to-do lists, set reminders, and collaborate with others.
  18. Toggl Track: A time tracking app that helps you track your work hours and analyze your productivity.
  19. Any.do: A task management app that helps you create to-do lists, set reminders, and collaborate with others.
  20. Bear: A note-taking app that allows you to write, organize, and share notes, images, and web pages.
  21. ClickUp: A project management tool that helps teams plan, organize, and track work.
  22. Focus@Will: A music app that provides background music designed to help you concentrate and stay focused.
  23. Loop Habit Tracker: An app that helps you track and maintain good habits.
  24. KanbanFlow: A project management tool that uses the Kanban method to help you organize and prioritize tasks.

Best Productivity Apps Details

1. Todoist

Todoist is one of the most popular and full-featured to-do list apps available. It lets you create projects and tasks, set due dates, add notes and reminders, organize with labels and filters, and much more.

Todoist has excellent apps for all platforms, integrates with dozens of other services like Google Calendar, and has powerful collaboration features. The free version is very capable for basic task management while Premium unlocks more features. Overall, Todoist is a top choice for a unified task management system.

2. Trello

Trello is a leading project management app based on Kanban boards. It lets you create boards, lists, and cards to represent your projects and tasks in a visual way.

Trello makes it easy to get a bird’s-eye view of your projects. You can move cards between lists, assign members, attach files, add comments, labels, due dates, and more. Trello has excellent apps, integrations, and is great for managing projects with teams.

3. Evernote

Evernote is one of the most popular note-taking apps for freeform notes, documents, web clips, images, and more. It makes it easy to capture ideas and information from anywhere using their great mobile and desktop apps.

All your notes are synced across your devices and can be accessed from anywhere. Evernote has excellent organization features like tagging, search, and notebooks. The free version provides solid functionality while Premium offers more features and space.

4. RescueTime

RescueTime is a top time management app that helps you understand how you spend your time. It runs in the background on your devices and categorizes all your activity.

RescueTime then provides reports and tools to help you be more focused and productive based on your own use patterns. For example, you can set goals and get alerts when you spend too much time on unproductive sites. The free version gives great insights while Premium adds more in-depth stats.

5. Focus To-Do

Focus To-Do is a simple but powerful to-do list app specifically designed to help you focus on your most important tasks. It eliminates unneeded features and distractions so you can simply create a prioritized task list and get to work.

Focus To-Do lets you easily add tasks, set reminders, organize with labels, and track your progress toward task completion each day. The simple interface makes it easy to quickly review your tasks without getting bogged down.

6. Forest

Forest is a fun and effective app for beating distraction and improving focus. It works by letting you plant a virtual tree which grows over time, but dies if you leave the app.

This gamification gives you motivation to stay on task for set periods and avoid aimless web browsing or app use. Forest has great stats to track your focus over time. You can also use it in tandem with other apps to align breaks. The free version has solid features while Premium adds more in-depth stats.

7. Google Calendar

Google Calendar remains one of the most popular and robust calendar apps available. It makes it easy to create and manage multiple calendars, schedule events and appointments, get reminders, and share calendars with others.

Google Calendar seamlessly syncs across all your devices and the web. It integrates nicely with Gmail and other Google services. The clean interface makes it easy to see your schedule at a glance from day to month view. Overall, Google Calendar is a top choice forCalendar remains one of the most popular and robust calendar apps available.

8. Calendly

Calendly provides an easy way to let people book appointments with you. You connect it to your calendar, set availability, and share your booking link. People can then see your calendar and schedule time without the hassle of back-and-forth emails.

Calendly is extremely useful for events, meetings, office hours, classes, and more. It eliminates a big pain point in scheduling. The free version has solid features while Premium adds more options. Calendly integrates nicely with Google and Office calendars.

9. Asana

Asana is one of the top project management tools for teams. It provides a shared workspace for task lists, projects, due dates, files, conversations, and more.

Asana has excellent apps, notifications, and communication features to coordinate teamwork. Projects are broken into tasks on a Kanban-style board so you can track progress visually. Asana has enterprise-level capabilities while the free version can still be quite useful for small teams.

10. Microsoft To Do

Microsoft To Do is a simple but useful task management app. It makes it easy to create task lists, add due dates, notes, reminders and organize tasks using tags and filters.

Microsoft To Do combines solid task management with nice integration if you use Windows, Outlook, Office and other Microsoft products. The app synchronizes nicely across devices and ties right into your Microsoft cloud storage.

11. Pocket

Pocket is a favorite offline reading app that lets you save articles, videos, and more for later viewing. You can clip content or share directly into Pocket to build up a reading list.

Pocket removes ads and distractions so you can focus on reading. It syncs across all devices and makes it easy to catch up on your list. Pocket recommends content based on your interests. The app is free while Premium adds full text search and unlimited storage space.

12. Otter.ai

For taking meeting and lecture notes, Otter.ai uses artificial intelligence to generate transcripts automatically in real time as people speak. You can record meetings, interviews, speeches and more.

Otter.ai’s web and mobile apps create searchable transcripts that you can highlight, share and export. It’s like having your own assistant take notes for you. The free plan provides enough features for basic use while paid plans unlock more minutes per month.

13. Dropbox

Dropbox remains one of the most ubiquitous file sharing platforms. The desktop app creates a Dropbox folder on your computer to easily sync files across devices. Share files by sending links securely.

Dropbox makes it easy to access your files from anywhere and share with others. Advanced features allow commenting on files, version history, cloud backups, and more. Free accounts include 2GB of space while paid plans get you more storage and features.

14. Grammarly

Grammarly is an essential writing assistant app that checks your writing for proper grammar, spelling, punctuation, clarity, engagement and more. Just write in their web or desktop apps and Grammarly will catch hundreds of mistakes.

Grammarly explains each correction so you can improve your writing skills. Pricing plans offer more in-depth corrections and explanations. This is an invaluable tool for any type of writing from emails to reports.

15. Freedom

Freedom is an app that blocks distracting sites and apps to keep you focused. Just run Freedom and select the sites/apps to block along with a schedule.

Freedom will block those digital distractions completely for the time periods you specify. This can be a huge boost to productivity. Freedom syncs across devices so you can’t cheat and undermines your own commitment.

16. RescueTime

Like previously mentioned, RescueTime helps you analyze and understand how you spend your time. It categorizes your app and web activity so you can make better choices.

The deep analytics provide an interesting breakdown of your day. You can set goals and limit unproductive activity. RescueTime can even restrict distracting sites for set periods of time when you need to focus. The free version gives great insights while Premium adds more features.

17. Microsoft OneNote

OneNote is Microsoft’s cross-platform note taking app, great for capturing and organizing notes of all types with excellent mobile apps.

You can take handwritten notes, type text, embed media, organize information in notebooks and sections. OneNote syncs seamlessly across devices and integrates nicely into Windows and Office. The free version provides solid functionality.

18. TickTick

TickTick is a capable to-do list and task manager app. It covers all the basics well like creating task lists, organizing tasks in different ways, setting reminders, due dates and recurring tasks.

What sets TickTick apart is great calendar integration, a built-in Pomodoro timer, and solid apps for all platforms. The free version is quite usable while Premium unlocks more robust features. Overall, TickTick provides a nice alternative to apps like Todoist.

19. Toggl Track

Toggl Track is a popular time tracking app for freelancers, agencies and businesses. It provides an easy way to track how much time is spent on client projects, tasks, and more.

Toggl has powerful reporting features to see where your time goes. Project managers can view reports to better estimate and bill for future projects. Idle tracking ensures accurate time logs even if you forget to stop the timer.

20. Any.do

Any.do is a solid all-around productivity app for task management and to-do lists. It covers the standard feature set you’d expect and sports a clean and simple interface.

Any.do lets you create simple task lists, recurring tasks, reminders, organize with tags, sync across devices, integrate with calendars, and more. The free version provides a good amount of features while premium plans add things like attachment support and collaboration.

21. Bear

Bear is one of the best note taking apps for Apple users with deep integration across iPhone, iPad and Mac. Notes sync seamlessly through iCloud or other services.

Bear supports a variety of note types like text, lists, audio, images, and files. Hashtag support makes it easy to organize and link notes. Bear offers excellent editing and export capabilities. Notes are stored locally using encryption. The free version includes solid features while Premium unlocks more customization.

22. ClickUp

ClickUp aims to provide an all-in-one productivity and collaboration platform for individuals and teams. It combines features from a variety of standalone apps:

  • Task management
  • Chat and video conferencing
  • Note taking and document editing
  • Project planning

ClickUp offers excellent flexibility to customize the experience to your needs. There’s also strong support for collaboration. The free version works well for personal use while business plans add more features.

23. Focus@Will

Focus@Will is an interesting music app designed to help you focus and be more productive. It plays personalized instrumental background music to boost concentration while you work.

The app is based on academic research that shows different beats and tempos stimulate different parts of the brain. You take a test to determine your focus profile and it crafts music to play based on your needs like blocking distractions or uptempo music to finish tasks faster.

24. Loop Habit Tracker

Loop Habit Tracker is one of the best apps for building good habits. You simply define your desired habit and how often to track it. The app reminds you each day and lets you log whether you completed it.

Loop provides great visual charts and stats on your progress. It supports tracking daily habits, weekly habits, or different custom cycles. Loop also lets you track multiple habits. This is a simple but effective habit building tool.

25. KanbanFlow

KanbanFlow provides an easy way to manage projects and tasks using the Kanban system. It lets you create boards, lists, and cards to represent your workflows.

You can map out the stages of your project moving cards across lists as they progress. KanbanFlow makes it easy to visualize your work and limit work-in-progress. The free plan is quite usable for personal use while paid plans add more features and integrations.

Why You Need a Productivity App

Boosting your productivity is all about working smarter, not harder. The right apps can help you be more organized, focused, avoid distractions, collaborate effectively, and simply get the right things done.

There are excellent options for nearly any type of productivity system that interests you. Evaluate your needs and try out some of these top-rated apps. A few simple tools can make a big difference in reaching your goals and getting more meaningful work accomplished each day.

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