Google Keep and Google Tasks Keyboard Shortcuts Guide For Users

Google Keep and Google Tasks are powerful tools for managing notes and tasks, and mastering their keyboard shortcuts can significantly enhance your productivity. Here’s a comprehensive guide to help you navigate and utilize these shortcuts effectively.

Google Keep Keyboard Shortcuts

Creating and Managing Notes

Create a New Note: Pressing the letter C on your keyboard will automatically launch a new note. However, this shortcut only works if no other notes are currently open.
Make a List: To create a new note as a list, press L and start typing. Use Enter to move to the next item.
Find Notes: Use the / symbol to activate the search bar and quickly find specific notes.

Move to Next or Previous Note: Use J to move to the next note and K to move to the previous note.
Rearrange Notes: Press Shift + J to move a note to the next position in the list, and Shift + K to move it to the previous position.
Navigate List Items: For list notes, press N to move to the next item and P to move to the previous item. Use Shift + J to move an item to the next position and Shift + P to move it back.

Editing Shortcuts

Finish Editing: Press Esc or Ctrl + Enter (Windows) or Cmd + Enter (Mac) to signal that you’ve finished editing a note.
Hide and Show Checkboxes: Use Ctrl + Shift + 8 (Windows) or Cmd + Shift + 8 (Mac) to hide or show checkboxes in list notes.
Indent List Items: Press Ctrl + [ (Windows) or Cmd + [ (Mac) to indent list items, and Ctrl + ] (Windows) or Cmd + ] (Mac) to remove indentation.

Additional Shortcuts

Highlight All Notes: Use Ctrl + A (Windows) or Cmd + A (Mac) to select all notes.
Remind Yourself of Shortcuts: Press ? to launch the list of available keyboard shortcuts.
Send Feedback: Press the @ symbol to open the feedback page.

Google Tasks Keyboard Shortcuts

While Google Tasks does not have as extensive a list of keyboard shortcuts as Google Keep, it still offers some useful ones to streamline your task management.

Creating and Managing Tasks

Access Google Tasks: Google Tasks does not have specific keyboard shortcuts for creating tasks, but you can access it by clicking the Google Tasks icon in the side panel of Gmail, Calendar, Chat, Drive, or other Google apps.

Sorting Tasks: Use the list options icon (three dots stacked vertically) to sort tasks by "My order," "Date," or "Starred recently".
Reorganizing Tasks: Manually reorganize tasks by clicking and dragging them to the desired position. For tasks with subtasks, the entire task set will move when you drag the parent task.

Task Management

Mark Tasks as Complete: Click "Mark complete" beside a task to remove it from your to-do list.
Review Completed Tasks: Click "Completed" at the bottom of the Google Tasks panel to view a list of completed tasks.
Delete Completed Tasks: Use the list options icon to delete all completed tasks.

Tips for Maximizing Productivity

Custom Desktop Shortcut: For Google Keep, you can create a desktop shortcut with the URL that opens Keep in your browser to a new note, especially useful if you prefer a quick access method.
Familiarize Yourself with Shortcuts: Take some time to explore the keyboard shortcuts available in both Google Keep and Google Tasks. This will help you to work more efficiently and reduce the time spent on common tasks.

By mastering these keyboard shortcuts, you can significantly enhance your productivity when using Google Keep and Google Tasks, allowing you to manage your notes and tasks more efficiently.