10 Best Printer for Small Business in 2019

Small businesses have moderate printing requirements, which means getting the right printer is that much more important. While there are plenty of printers available to choose from, it makes sense to evaluate your options to get the most suitable option. It’s also important to consider how efficient it can be given that this could help you save quite a lot in the long run. This is why we’ve decided to talk about a few of the best printers for small businesses that you can buy today.

ProductBrandNamePrice
BrotherBrother Monochrome Laser Printer, HL-L6200DWCheck Price on Amazon
EpsonEpson WorkForce ET-4750 EcoTank Wireless Color All-in-One Supertank PrinterCheck Price on Amazon
HPHP LaserJet Pro M426fdw All-in-One Wireless Laser PrinterCheck Price on Amazon
CanonCanon imageCLASS MF267dw All-in-One Laser Printer, AirPrint, and Wireless ConnectivityCheck Price on Amazon
SamsungSamsung Xpress M2885FW Wireless Monochrome Laser PrinterCheck Price on Amazon
XeroxXerox Phaser 6510/DN Color Printer, Amazon Dash Replenishment EnabledCheck Price on Amazon
BrotherBrother Monochrome Laser Printer, Multifunction PrinterCheck Price on Amazon
CanonCanon Office and Business MB5420 Wireless All-in-One PrinterCheck Price on Amazon
HPHP PageWide Pro 477dw Color Multifunction Business PrinterCheck Price on Amazon
XeroxXerox VersaLink B400/N Black and White Laser PrinterCheck Price on Amazon

* Links in this table contain affiliate links, which means at no additional cost to you, we will earn a commission if you click through the link and make a purchase. Thank you for your support. For more details, please visit our Privacy policy page.

We’re going to talk about both monochrome and color printers here to give you a wider net of choices. So with this in mind, let’s take a closer look at some of the best printers for small businesses.

10 Best Printer for Small Business in 2019

1. Brother HL-L6200DW

One of the major requirements for small businesses is printing volume and paper capacity. This particular printer by Brother comes with a paper capacity of 520 sheets, with the ability to expand it up to 1,610 sheets with the purchase of an accessory. This basically means the printer can hold more than a ream of paper by default, which means you’ll have to refill paper less often. This is a monochrome printer, which means it can only get prints in black. The company claims this device can offer a print resolution of up to 1200 x 1200 dpi. This printer supports both wireless and wired Ethernet Gigabit connections, allowing you to print with your mobile device or set up a network-based workgroup.

As for toner, the printer comes with a cartridge capable of lasting 3,000 pages. The company recommends purchasing the TN-880 cartridge which can offer up to 12,000 pages, thus helping you save big on printing costs. Brother has also included a bundle of security features, particularly with regards to the printing of secure documents. Users can set up a PIN which will be required each time a print needs to be initiated. This can avoid unauthorized use of the printer in the workplace. Thankfully, up to 100 users can use this secure system, making this ideal for a small business with heavy printing needs.

If you’re worried about running out of toner without noticing, the printer comes enabled with Amazon Dash replenishment which orders more ink/toner for your printer via Amazon when it’s running low.


2. Epson WorkForce ET-4750

As the name suggests, this particular breed of printers comes with all the features necessary to keep the workplace efficient. The ET-4750 comes with a 250 sheet paper capacity and can print at speeds of up to 15 pages per minute in black ink and 8 pages per minute 0n color. It has an automatic document feeder with a capacity of 30 sheets. Moreover, the printer packs a 2.4-inch LCD touchscreen which makes it easy to navigate the printer’s features and initiate prints in a couple of taps. It is also worth pointing out that the printer comes with ink onboard to print up to 14,000 pages in black or 11,200 pages in color, which is equivalent to about 30 cartridges.

The printer comes with massive ink tanks, making it easy to replace the inks that have run out. This makes for efficient use of the printer while customers can also save up to 80% on low-cost replacement bottles authorized by Epson. The company warns against using third-party ink for the printer as it could potentially damage the device. Unfortunately, the printer doesn’t come with the Amazon Dash service, which means customers will have to order ink manually. Epson offers a standard 1-year limited warranty with this product. Customers can get an additional 12 months of warranty, taking the total coverage to 24 months by registering your newly bought printer on Epson’s website.


3. HP LaserJet Pro M426fdw

This is an excellent monochrome printer that comes with the ability to scan, copy, or fax documents, making it a boon for any small business. In terms of printing prowess, this printer can offer print speeds of up to 40 pages per minute. Moreover, HP mentions that the first print will be out in around 5.4 seconds, making this one of the fastest printers going around.

It has a 50-page automatic document feeder accompanied by a total input capacity of 350 sheets. HP claims that this printer is ideal for a print volume of up to 4,000 pages per month and is suitable for use by up to 10 users in a workgroup. Speaking of which, the printer supports networking features thanks to the Gigabit Ethernet port. It also comes with wireless printing features, in addition to mobile printing, making it a complete printer for any needs. The printer supports duplex printing as well, which can save paper in the long run. Helping you get your prints is a 3-inch LCD touchscreen that takes the pain out of pressing hardware buttons. The printer also comes with a suite of security features to make sure your data, device, and documents are covered by a security layer.

HP provides a hassle-free 1-year warranty with this printer accompanied by live chat support. Customers also get access to Amazon Dash here, which can help save up to 10% on ink costs.


4. Canon imageCLASS MF267dw

This is yet another excellent monochrome printer for all your printing needs and comes with fast print speeds of up to 30 pages per minute. The paper capacity is listed as 250 sheets with an additional multipurpose tray with a capacity of 1 sheet. Given that this is a modern printer, it supports all the modern wireless printing standards like Apple AirPrint, Canon Print Business, Mopria Print Service, and Google Cloud Print. The printer also supports mobile printing with the help of the free Canon PRINT Business app available for Android and iOS. This gives users access to a wide range of printing options, in addition to wired connectivity features like USB.

Unfortunately, this printer lacks Ethernet support, so you’re limited to using a USB cable to establish a wired connection between the printer and a computer. The default toner/cartridge on this printer can support printing of up to 1,700 pages while Canon offers replacement cartridges that can offer yields of up to 23,000 pages. Canon also points out that this printer is only suitable for use by five people in a workgroup, which somewhat limits its capabilities as compared to other printers on this list.

The printer doesn’t have Amazon’s Dash replenishment enabled, meaning you will manually have to purchase additional cartridges when the printer is low on ink. Canon offers a standard 1-year warranty with this printer.


5. Samsung Xpress M2885FW

This is yet another exciting printer to add to our already capable list, and it comes from Samsung, one of the well-known names in the mobile industry. This printer comes with the ability to scan, copy or fax documents, although faxing is only supported on Android devices. It also comes with duplex printing support, and a paper capacity tray of 250 sheets, which is decent for any small business. Samsung mentions that this printer can print at up to 29 pages per minute, which makes it pretty efficient as well.

The printer comes with support for wireless printing as well as mobile printing. It’s worth pointing out that this is also one of the few printers on this list that supports one-tap NFC printing (on supported smartphones/tablets). Of course, users will find the Samsung Mobile Print app to be the easiest way to start printing on this device, as setting up takes only a few minutes. Samsung is also including its Easy Eco Driver feature which can help you save up to 20% on toner costs by removing images and unnecessary add-ons from your document. While it comes with a standard cartridge included, it is recommended to sign up for Amazon Dash on this printer as it can save you from unfortunate printer related surprises.

Although this printer is manufactured by Samsung, it is currently serviced by HP. This means you will have to get in touch with HP for any service or repair-related queries. This also entitles users to a 24×7 web support from HP’s team.


6. Xerox Phaser 6510/DN

Xerox is one of the best-known names in the printing industry with decades of experience in the field. The company has now adapted to the modern features and introduced a printer that can take on the best in the business today. To start off, this printer supports a wide range of wireless printing standards including Apple AirPrint, Google Cloud Print, Xerox Print Service Plugin for Android and Mopria. Additionally, features like IPsec, SNMPv3, IP Filtering, and Secure Print help ensure the security and safety of your sensitive documents. The company mentions that this printer can offer speeds of up to 40 pages per minute (black), which is in line with some of the best printers in the market today.

Thankfully, the printer also comes with an Ethernet port, allowing multiple users to connect to the same network for collaborative printing. The printer comes with hardware buttons instead of a touchscreen display. This printer supports color printing as well, although print speeds would be understandably slower than monochrome printing.

Moreover, this printer comes with Amazon Dash replenishment enabled, allowing customers the freedom to forget about ever having to manually buy printer refills or cartridges. The company recommends this printer for a monthly volume of 50,000 pages.


7. Brother MFC-L6700DW

Brother makes some of the best monochrome printers out there, and this is yet another excellent example of that. This printer offers additional features like scanning and copying, making this an excellent addition to your office or workplace. It comes with automatic duplex printing which means you can save a ton on paper costs with bulk printing. It has a 70-page capacity auto document feeder and print speeds of up to 48 ppm. This printer supports wireless printing with mobile devices using services like AirPrint, Google Cloud Print 2.0, Brother iPrint & Scan, Mopria, and Cortado Workplace. Moreover, you can print wirelessly on this device without an internet connection thanks to the presence of Wi-Fi Direct.

In terms of paper capacity, this printer can hold up to 520 sheets of paper at a time, making this a high-capacity offering. The company recommends using this with the authentic TN820 Standard Yield Toner, while there are several other high-yield options to choose from as well. Speaking of toners, the MFC-L6700DW also comes with Amazon Dash replenishment, which automatically orders toner or cartridges for your printer when it’s running low. Customers can also stand to save up to 10% on toner costs using this method.

Another key highlight of this printer is the large 4.85-inch touchscreen display which helps navigate its features and even scan or copy documents without pressing any hardware buttons. The company offers this printer with a 1-year limited warranty.


8. Canon MB5420

This printer supports single pass duplex printing and scanning which basically allows the printer to save paper and also print both sides of the document automatically. This can be a massive advantage to have when you have bulk scanning on your hands. Using Canon’s Quick First Print technology, the printer can output the first print in as little as 6 seconds. Since this printer is built for volume, it comes with a 500 sheet paper capacity split into two 250 sheet trays respectively. Canon recommends using the company’s XL ink for this printer to get the best print volume as well as efficiency.

This printer is reportedly suited for a monthly volume of around 30,000 pages, which is on par with most high-performance printers in the market. Since this is a smart printer, you can access all of its features through the Canon PRINT app available for Android and iOS devices. Canon has built-in energy-saving features here that help keep the running costs low. For example, at a standby state, the printer can quickly recognize when a print job is initiated and respond accordingly. Customers can also choose to switch the printer on or off at a scheduled time each day.

The printer also comes with USB technology onboard, allowing you to print using a wired connection with your laptop or computer. As with any other printer, the Canon MB5420 comes with the company’s standard 1-year limited warranty.


9. HP PageWide Pro 477dw

This is the printer you need to get if you’re looking for rapid print speeds and efficiency. HP mentions that this printer can print at up to 55 pages per minute, making it one of the fastest printers in its class. Moreover, the first page will reportedly be out within 7 seconds, making this a truly fast printer. Further helping you save costs is the duplex printing feature which automatically prints on both sides of the paper, thus saving you big on paper costs. In terms of printing costs, this printer will apparently offer a 40% lower cost per page compared to other laser printers in its class.

This printer also allows you to scan, copy or fax documents with minimal effort, making this a highly capable offering suitable for small businesses. HP is including NFC support with this printer to allow one-touch printing with compatible smartphones. It also comes with mobile printing with the help of HP’s dedicated app, making things easier for the customers.

The printer packs a 4.3-inch color touchscreen display, which makes printing a breeze while also helping with scanning, copying as well as faxing your documents. This printer has a total paper capacity of 300 pages which means you will have to refill paper less often compared to standard printers. It supports USB connectivity which includes the ability to print from flash drives. The printer also has an Ethernet port to help you set up a wired connection with your computer and enable networking features as well. Oddly, despite packing all the features one could ask for, this offering lacks Amazon Dash replenishment. The product is backed by HP’s 1-year limited warranty as well as 24×7 web support. Be sure to have a closer look at this product on Amazon.


10. Xerox VersaLink B400/N

This versatile printer has a paper capacity of 700 sheets while customers can expand this further by up to 2,350 sheets with an additional accessory. Further, the printer has a 150-page multipurpose tray for wide-format printing. It is also worth noting that the printer offers a native print resolution of 1200 x 1200 dpi and that it can only offer black or monochrome prints. This helps keep printing costs low as compared to color printers. What this also means is that this printer can print at up to 47 pages per minute. To allow seamless pairing of devices, Xerox is also providing features like Wi-Fi Direct which establishes an independent internet connection to enable mobile printing.

Also cool about this printer is the 5-inch color touchscreen display which can be tilted to fit your preferences. The Xerox user interface also allows for customization, something that not a lot of printer displays can offer today. The printer features a Simple ID security system that requires every user in the workgroup to enter the username and password once in order to enjoy worry-free secure printing. In terms of connectivity options, this printer comes with Ethernet as well as USB ports for maximum flexibility. This printer is suitable for up to 10 users and comes with a 1-year warranty by Xerox.


ProductBrandNamePrice
BrotherBrother Monochrome Laser Printer, HL-L6200DWCheck Price on Amazon
EpsonEpson WorkForce ET-4750 EcoTank Wireless Color All-in-One Supertank PrinterCheck Price on Amazon
HPHP LaserJet Pro M426fdw All-in-One Wireless Laser PrinterCheck Price on Amazon
CanonCanon imageCLASS MF267dw All-in-One Laser Printer, AirPrint, and Wireless ConnectivityCheck Price on Amazon
SamsungSamsung Xpress M2885FW Wireless Monochrome Laser PrinterCheck Price on Amazon
XeroxXerox Phaser 6510/DN Color Printer, Amazon Dash Replenishment EnabledCheck Price on Amazon
BrotherBrother Monochrome Laser Printer, Multifunction PrinterCheck Price on Amazon
CanonCanon Office and Business MB5420 Wireless All-in-One PrinterCheck Price on Amazon
HPHP PageWide Pro 477dw Color Multifunction Business PrinterCheck Price on Amazon
XeroxXerox VersaLink B400/N Black and White Laser PrinterCheck Price on Amazon

* Links in this table contain affiliate links, which means at no additional cost to you, we will earn a commission if you click through the link and make a purchase. Thank you for your support. For more details, please visit our Privacy policy page.